Screen 1
Login
When you click the link to access the POW Planning & Reporting System, the first screen you will see is a log-in screen. If you are a first time user, click the link to register. If you have been to the site before and have already registered, type your UserID and Password and click "Login to POW Web."
Screen 1
Screen 2
New User Registration
If you clicked the "first time user" link, you will see a screen asking for your System Serial Number. It will link into the POW database to verify your identity and assignment. Your System Serial Number uses your office code, which can be found by clicking the "Office Codes" link, and the last four digits of your social security number. After entering the correct number, click the "Click Here to Register" button. If you have entered your number correctly and are in the POW database, you will see screen 3. If you have made an error or are not in the system, you will receive an error message and will need to use the "Back" button on your browser to go back and try again.
OR, if you are NOT in the POW database, you should apply for a POW account.
Screen 2
Screen 3
Enter UserID and Password
If your System Serial Number was entered correctly and you are in the POW database, you will advance to the screen where you will choose a userID and password. In the UserID box, type an ID of your choice. In the Password box, type a password of your choice. Click the "Click Here to Register" button to continue.
If you experience problems at this point, contact AgCompSupport@psu.edu or (814) 865-1229
Screen 3
Screen 4
UserID and Password Verification
If you entered an acceptable userID and password, you will receive verification. Clicking the "Click Here to Continue" button will return you to the opening log-in screen where you will need to enter your newly created userID and password.
Screen 4
ToTop
Main Menu
After successfully logging-in, you will see the main menu screen. To enter your Planned Time, click the first link, under "Planning," "Develop/Edit Action Plan (Planned POW Time)."
Screen 5
Develop/Edit Action Plan (Planned POW Time)
The first time you enter the Planned Time module, you will need to click the "Add New Objective" link in the upper right corner of the gray banner to start building your Personal Action Plan and to enter your planned time for the next four year Plan of Work.
Screen 6
Screen 7
Goals
The next step in building your Action Plan is to click on a number to select the Goal that contains the POW you will be working on.
Screen 7
Screen 8a
POWs
Selecting a goal opens the screen with the list of POWs available for that goal. On this screen, you can also view the resources and audiences for the POWs and sub-POWs by clicking the related link.
To continue, click the number of the POW to which you want to commit time.
Screen 8a
Screen 8b
Resources
The "Resources" screen contains a text box for you to enter comments on resources, resources that exist but aren't on the list, and resources you would like to see created. (Use the link in the upper right corner of the gray banner to return to the previous screen.)
Screen 8b
Screen 8c
Audiences
This screen gives examples
of potential audiences for this POW.
Screen 8c
Screen 9
Sub-Pows
This screen is the list of sub-POWs for the POW you selected. Click to select a sub-POW to commit time to.
Screen 9
Screen 10 and 10a
Objectives and Indicators
This screen lists the objectives for the sub-POW you have selected.
Click the "Indicators" link to view the indicators related to each objective (Screen 10a). Read indicators for details about accomplishments.
(Use the "Previous Menu" link in the upper right corner of the gray banner to return to the Objectives page.)
Click the number to the left of the objective to select an objective to commit time.
Screen 10
Screen 10a
Screen 11
Input Objective Related Data
This screen contains information about the objective you selected. It also contains a summary of the days you have committed to this point .
On this screen you will see several links:
- Audience - Enter/Edit
- Resources - Review/Suggest
- Methods - Enter/Edit
- Need Trng - Select
You will also be committing time on this screen by clicking the "Enter/Edit POW Days" button and filling in the boxes.
Screen 11
Audience
At this screen, you need to identify the audiences for this objective. Type your audiences into the text box. The default FY in the drop down box shows the current fiscal year. Change the FY for each year you want to identify audiences.
When finished, click on Enter/Edit Audiences button to update your info.
Screen 11a
Screen 11b
Resources
The resouces screen contains a text box for you to enter comments on resources, resources that exist but aren't on the list, and resources you would like to see created.
Use the link in the upper right corner of the gray banner to return to the previous screen.
Screen 11b
Screen 11c
Methods
At this screen, enter the method(s), related timeline, and evaluation process you will use for this objective. Type info in the text box.
The default FY in the drop down box shows the current fiscal year. Change the FY for each year you want to identify audiences.
When finished, click on Enter/Edit Audiences button to update your info.
Screen 11c
Screen 11d
Training
At this screen, click Yes if you need training, click No if you don't need training, or click cancel if you don't know to accomplish this objective.
You should be back at the Input Objective Related Screen (Screen 11)
Click Enter/Edit POW Days button to commit time (days).
Screen 11d
Screen 12
Enter Days
To commit days to the selected objective, click in the text box and enter the number of days for each year. Click the "Update" button to enter your days.
Screen 12
Screen 13
Options after Inputting Objective Related Data
After you have successfully entered the number of days, you are returned to the Input Objective Related Data screen where you have a choice of options.
- You can "Logoff" if you are finished,
- Click on the "Manage Action Plan" link to view the summary of objectives you have committed time to by clicking the "Manage POW Time" link in the gray banner at the top.
- Go back to the Main Menu to enter another new objective
Screen 13
Screen 14
Summary of Develop/Edit Action Plan (Planned POW Time)
When you choose the link for "Manage Action Plan," you will see a summary of all of the objectives you have committed time to.
At this point, you can
- Delete an objective,
- Edit information you have entered for an objective,
- Add a new objective,
- Print the summary page,
- Return to the Main Menu, or
- Logoff the system
Screen 14
Screen 15
Editing an Objective
If you want to change the number of days, the methods, or the training needs you have specified for an objective, click the "Edit" link on the "Develop/Edit Action Plan POW Time" screen.
This opens the "Input Objective Related Data" screen where you can select the item you wish to edit (audiences, resources, methods, training, or number of days).
Screen 15
Screen 16
Deleting an Objective
An objective can be deleted from the "Develop/Edit Action Plan" screen (Screen 14) or from the "Input Objective RElated Data" screen (Screen 15).
To delete the Objective, click the delete button. You will be asked if you are sure you want to delete the objective. Click the "Delete" button to continue or the "Cancel" button to abort.
Click the Main Menu link in the gray banner to continue.
Screen 16
Develop/Edit Action Plan (Planned Other Time)
In addition to committing days to POW work, you will be committing days to other activities and projects.
To plan your other time, click on the link "Develop/Edit Action Plan (Planned Other Time)"
Screen 17
Screen 18
Add New Objective
Committing Other Time is very much like committing POW time. To begin, click the "Add New Objective" link in the gray banner. This will take you to the list of categories for committing your time.
Screen 18
Screen 19
Other Time Categories
Choose one of the categories by clicking the number on the left. For this example, I will click number 1, "Non-POW Program Objectives."
Screen 19
Screen 20
Enter/Edit Action Plan (Other Time)
Note: If you choose any category other than 1, you won't have any option to select a goal.)
This screen allows you to specify exactly what you will be working on. Although your work isn't related to a POW, in this category, it must be related to a Goal. (There are other categories for objectives that relate neither to a Goal nor to a POW.) Select the appropriate goal from the pull-down list. Then type your objective description. Then enter the number of days you will spend on this objective. Click the "Update" button to continue after you have entered all necessary information.
NOTE: You must complete the entire form or you will get an error message in the left column and you will not be able to continue until you either cancel the action or complete the form correctly.
Screen20
Screen 21
Develop/Edit Action Plan (Other Time)
This brings you back to the Develop/Edit Action Plan (Planned Other Time) screen which contains a summary of your Other Planned Time. From this screen you can add a new objective, edit or delete an existing objective, Logoff, or return to the Main Menu.
Note: at the bottom of the screen, there is a link for the other fiscal year.
Note: Another link at hte bottom FY 01/02 Inservice Offerings by POW Code. This link will open up another browser window. click the exit button to go back to the POW screen.
Screen 21
Screens 22
View/Print Action Plan (Planned POW & Other Time)
When you are ready to print your plan, go to the Main Menu and select "View/Print Action Plan." A summary of both your POW and Other Time will appear on the screen. Use your browser print option to print the screen. This is usually found under the File menu.
The information displayed is for one fiscal year. Click on the drop down arrow to choose different fiscal years. At this screen, you will see the days, methods, timelines, and evaluation process for all your planned time.
When you are finished using the system, click the "logoff" link in the upper right corner of the gray banner. This will end your session and return you to the logon screen.
Screen 22
Screen 23
Report Time and Data
When you are ready to report days spent on objectives, you will need to log-in to the POW system to access the Main Menu. Click the Enter/Edit Reported Time (Monthly) under Reported Time and Data Section
Screen 23
Screen 24
Select a Fiscal Year
Click on the Fiscal Year you want to report
Screen 24
Screen 25
Enter/Edit Reported Time and Data
Note: You MUST plan your time before you can report.
If you have entered planned time and/ or other time, your screen will look something like Screen 25.
To report time, click the "Report Time" link to the right of the objective for which you will report time.
Screen 25
Screen 26
Enter/Edit Reported Time for Planned POW Objective
Enter the number of days you worked on the objective in the text box to the right of the month you are reporting on. The number of months available to report on will increase as the year progresses. You can go back and change the number of days you have reported at any time during the year.
If you decide not to enter time for the objective you selected, just leave it blank and click the "Click Here to Cancel" button. You will be returned to the previous screen and no changes will have been made.
If you want to check your work but stay on the same screen so you can correct any mistakes you may have made, click the "Click Here to Update" button.
If you entered time and then realized that you had made a mistake, you can enter the new number or enter a zero to return the number of days to zero and then click the "Click Here to Update" button.
When you are finished entering time for this objective, click the "Done" button to return to the "Edit/Enter Reported Time and Data" screen.
NOTE: The number of days will only be recorded if you use the "Click Here to Update" button or the "Done" button. If you use any other navigation link, your numbers will NOT be updated.
Screen 26
Screen 27
If you have spent time working on an objective that you didn't originally enter into your Action Plan, you will need to add it before you can enter the amount of time you spent on it. To do this, you need to be at the Enter/Edit Reported Time and Data screen. Click the link, "Click Here to Add Non-planned POW Objectives" at the bottom of the list of planned objectives. (Look at the red circle in the image to the right.) You will progress through a series of screens identical to the ones you used to buy-in to POWs.
After selecting the goal, POW, Sub-POW, and objective, you will arrive at Screen 27a where you need to enter the number of days you worked on the new objective in the text box to the right of each month..
Screen 27 and Screen 27a
Screen 28
Non-planned POW Time
When you click the "Done" button, you will return to the "Edit/Enter Reported Time and Data" screen and you will see the new objective which will be labeled, "Nonplanned" in the Objective column (circled in red).
Screen 28
Screen 29
Reporting Time for Other Time Objectives
The steps for reporting Other Time are exactly the same as for reporting Planned Time, and, except for the page titles being different, the screens look the same. From Screen 28, you will click the "Report Time" link to the right of the Other Time objective. At Screen 29, you will enter the number of days you worked on the objective and then click the "Click Here to Update" button or the "Done" button. You will be returned to the Enter/Edit Reported Time and Data" screen and the changes you made will be reflected in the numbers you see there. After you have entered all of the days you wish to report, click the "Logoff" link at the top of the page to exit the database system.
Screen 29
Screen 30
Evaluation Proces Results
When you are ready to enter your evaluation process results, go to the Main Menu and click on Enter/Edit Reported Time (Monthly). Next, select the fiscal year.
If you have planned your time, your screen should look like this.
Click the Evaluation Results link to the right of the objective you are reporting results (circled in red)
Screen 30
Screen 31
Enter Process Results
Enter your results in the text box. When you're finished, click the button "Click Here to Enter/Edit." This will update your evaluation results.
Screen 32
Federal Reporting
When you are ready to enter your Federal Report data, go to the Main Menu and click on Enter/Edit Reported Time (Monthly). Next, select the fiscal year.
If you have planned your time, your screen should look like this.
Click the Federal Reporting link to the right of the objective you are reporting (circled in red)
Screen 32
Screen 33
Special Federal Report Data for FY __
Click on a Goal number
Screen 33
Screen 34
Special Federal Report Data for FY __ Performance Goal
Click on a number to select a Performance Goal
Screen 34
Screen 35
Enter/Edit Number for Output Indicator and Outcome Indicator
Enter your results in the text boxes to the right. When you're finished, click the button "Click Here to Update." You will return to the Performance Goal screen. If you have more to report, click to select another Performance Goal.
Screen 36
Narrative Reports
When you are ready to enter your narrative report, go to the Main Menu and click on Enter/Edit Reported Time (Monthly). Next, select the fiscal year.
If you have planned your time, your screen should look like this.
Click the Narrative Reports link to the right of the objective you are reporting (circled in red).
Screen 36
Screen 37
Input Program Narrative for Sub POW ____
Enter your text in the text boxes.
Note: You can use these narrative for your Staff Reviews, Annual Reports, Discussion with County Commissioners, etc.
Screen 37
Screen 37a
Editing Existing Narrative Reports
If you have previously entered a narrative and you need to edit it, click the Narative Report link (Screen 36) to enter the narrative section. Then click the link (in red) at the top of the page.
Screen 37a
Screen 37b
Editing Existing Narrative Reports
Once you click the link to edit, you will see a screen that shows the various narratives you've written. Choose the one you would like to edit by selecting a number on the left.
Screen 37b
Screen 37c
Editing Existing Narrative Reports
If you see a screen like 37c, that says "You don't have existing Narrative for this Sub POW," this just means that you don't have an existing narrative to edit. You can input a new narrative for the Sub POW in this screen.
Screen 38
Contact Data
When you are ready to enter your contact data, go to the Main Menu and click on Enter/Edit Time/Narratives/Contacts link. Next, select the fiscal year.
If you have planned your time, your screen should look like this.
Click the Contacts link to the right of the objective you are reporting (circled in red).
Screen 38
Screen 38a
Entering Contact Data
Note: 2001, you can only enter totals for the year. For 2002 and beyond, you can enter contact data as you have it.
Contact data is accumulated into the POW Database each time you enter your contacts. Your contact data needs to be entered as a total for each meeting, seminar, workshop, etc. As you have new programs, seminars, workshops, etc., throughout the year, you will enter these new totals to the Contact Data screen.
Select a County participants reside in. Enter the contact numbers in the text boxes for males and females with a total figure. At this point, there is no error check for the total field. You need to make sure you have added the females & males correctly to get the total.
Screen 38a
Screen 38b
Editing Contact Data
For 2002 and beyond, you can enter your contact data as you hold your programs, workshops, seminars.
When you are adding to the Contact Data for a POW, you will see "Last Updated Date:" (circled in red).
Click the Enter Contact Data to add these numbers to the POW database.
Screen 38b
Screen 38c
Error: Please enter numeric number into the empty textboxes!
If you see this error, (circled in red) it's because you've either left a text box blank or typed a non-numeric character.
You won't be able to leave this screen until you enter a number in each text box. If you don't have any contact data for a box, make sure there is a 0 (zero) in it.
Screen 38c
Screen 38d
Contact Data with Percentages
Once you have clicked on the button "Enter Contact Data," you will see percentages.
The percentages are based on the Census 2000 data for the County.
